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Bylaws of the Juvenile and Children's Law Section
This section shall be known as the Juvenile and Children’s Law Section of the Tennessee Bar Association (TBA), hereinafter referred to as the "section."
The purposes of the section shall be:
(a) to further the knowledge of the members of the section in the areas of law affecting children and youth and their families and the legal advocacy particularly related to such law;
(b) to enhance and increase the professional skills of its members through the dissemination of information and material on subjects of mutual interest and concern and to provide for a medium through which the members may cooperate, encourage and assist each other in the solution of problems common to the practice of law in such fields to the mutual benefit and improvement of the members of the section;
(c) to assist in the formulation, administration and implementation of programs, fora, and other activities for the education of the members of the TBA in these related fields;
(d) to act upon all matters germane to its purposes as so described or referred to it by the Board of Governors;
(e) to seek uniformity and improvements of law through legislative recommendations;
(f) to make resolutions and recommendations to the Board of Governors on matters and legislation affecting practitioners who represent children and youth and their families.
The executive council, officers, and committees of the section will pursue these purposes through publications, seminars, projects, and other suitable means. In addition, the section and its committees may seek input and guidance from children and youth as appropriate.
Membership and Dues
Any member of the TBA, upon payment of annual dues for the current year shall be enrolled as a member of the section. The term of the membership in the section shall be concurrent with membership in the TBA and shall be renewed annually.
The annual dues of this section shall be $15 payable to the TBA. Annual dues are payable on the first day of July of each year for the 12-month period beginning on that date. The name of any person whose annual dues shall be more than three (3) months past due shall be dropped from the roles of the section. Those members of the TBA whose names are carried on the roles of the section and whose annual dues are paid in full in advance shall constitute the membership of the section. All funds so collected shall be deposited to the general operating funds of the TBA. The expenditure of these funds shall be subject to approval by the TBA Board of Governors.
The section shall be governed by an executive council. The executive council shall assist the Board of Governors in matters relating to the section and all other matters referred to the executive council by the section chair and/or the Board of Governors. The executive council shall supervise and direct the affairs and policies of the section, subject to and in accordance with these bylaws, policies, and the rules and regulations of the TBA.
The executive council shall consist of the chair, the vice chair and up to nine other members elected by the membership of the section. The council shall have at least two (2) members from each of the Grand Divisions of the state. Nominations for members of the executive council may be made by the council acting as a nominating committee or by declaration of candidacy filed by a member of the section. Members of the executive council shall not receive compensation for their services.
§3 Terms of Office
The members of the executive council shall serve for a period of one year and may be elected to serve unlimited consecutive terms of office.
Meetings of the executive council may be called by the chair or by a majority of the members of the council. Notice of such meetings shall be mailed, emailed or faxed to members of the executive committee at least ten (10) days prior to such meeting or shall be given by telephone at least two days prior to such meeting.
The officers of the section shall be a chair, vice chair (who shall also be the chair elect), and a secretary/treasurer. At each annual meeting of the section the vice chair, and the secretary/treasurer shall be elected by a majority of the votes cast for each respective office by those present in person. The chair elect, newly elected vice chair, and secretary/treasurer shall assume the duties of their respective offices on the last day of the annual meeting of the TBA following their election, and shall continue in office until their successors are elected and assume office.
In the event of vacancy among the officers, the executive council may elect a successor to fill the unexpired term. The chair shall preside at all meetings of the section and the executive council and shall administer the affairs of the section and its executive council subject to and in accordance with the rules and regulations of the TBA and policies of the TBA, and these bylaws.
The vice chair shall perform all the duties of the chair during the latter's absences or inability to act, and when so acting shall have all the powers of the chair and by subject to all the restrictions upon the chair. The vice chair shall succeed to the office of chair the year following his or her election as vice chair.
The secretary/treasurer shall keep minutes of meetings of the section and the executive council, make suitable arrangements for annual meetings, and be responsible for publication of the appropriate notices of all meetings. The secretary/treasurer shall also account for all funds of the section and shall prepare and submit the budget for the section to the TBA.
§1 Standing Committees
The executive council has the power to create standing committees from time to time.
Each standing committee shall have a chairperson and such other officers as may be required who shall be selected by, and serve at the pleasure of, the chair of the section. Such officers shall have such powers and duties as the executive council may from time to time determine.
§3 Ad Hoc Committees
The chair has the power, without the need for executive council approval, to appoint such ad hoc committees as are necessary for the purpose of furthering the objectives of the section.
§4 Members of the Committees
The members of the standing and ad hoc committees shall be selected from the members of the section. The executive council, may, on recommendation of any standing or ad hoc committee, remove or replace any committee member who shall fail to attend committee meetings.
§1 Meetings and Notices
There shall be a section meeting at the time and place of the annual meeting of the TBA or at such other time as a substantial member of members will be present. The section may also hold such other meetings as may be called by the executive council upon notice given to any such members of the section at least 20 days prior to any such meeting. Notice of the meetings shall be given by mail, email or facsimile or in an official publication of the TBA.
The members of the section present at any meeting shall constitute a quorum for the transaction of business.
All binding action of the section shall be by majority vote of the members present.
Fiscal Matters and Reports
§1 Fiscal Year
The fiscal year of the section shall be the same as that of the TBA.
§2 Expenditure of Funds
The executive council shall propose a budget for expenditure of section funds in furtherance of its activities consistent with these bylaws and the bylaws of the TBA. No expenditures of funds in excess of those budgeted may be made nor may any such expenditure obligate the TBA in any financial matter. No invoice, statement, or other evidence of expenditure on behalf of the section shall be forwarded to the treasurer of the section or the treasurer of the TBA for payment without approval by the section chair or the section treasurer.
§3 Annual Report
An annual report of the activities of this section may be submitted to the TBA Board of Governors and the president of the TBA. In addition, such other reports as may be requested by the Board of Governors or the president of the TBA will be submitted in a timely manner.
§1 Tennessee Bar Association
No action of the section shall become effective as the action of the TBA until it is approved by the TBA. All programs, procedures and policies of the section shall be subject to the approval of the Board of Governors of the TBA.
The section shall determine and provide for the publication and distribution of a newsletter or other publications of the section in the furtherance of its objectives.
§3 Continuing Legal Education
All continuing legal education programs shall be conducted in consultation with the Continuing Legal Education Committee of the TBA in order that the TBA may continue to coordinate continuing legal education programs so as to provide the greatest possible benefit to all members of the TBA. Members of the section shall be entitled to a reduced rate for CLE programs produced by the section.
The section may propose amendment of these bylaws at any meeting of the section consistent with the bylaws of the TBA by a majority vote of the members of the section present and voting, provided that such proposed amendment shall have been, or shall be approved by a majority of the executive council. Upon such approval by the section, such amendments shall be presented for approval to the Board of Governors of the TBA and no amendment so adopted shall be effective until so approved.
These bylaws shall become effective upon approval of a majority of those present at the organizational meeting of the section and approval by the TBA Board of Governors.
§6 Transitional Provisions
The initial slate of officers and the executive council shall be selected by the TBA Juvenile Justice Commission. The initial officers and executive council shall serve until the 2003 annual meeting of the section at which time (and for all following years) new officers and a new executive council shall be selected as provided for in these by-laws.
Approved by the TBA Board of Governors