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Bylaws of the Law Office Technology and Management Section
Name and Purpose
This section shall be known as the Law Office Technology & Management Section of the Tennessee Bar Association.
The general purposes of this section shall be:
1. To provide a forum to address the developments of technology and law practice and management including the use of computers and computer technology in the law office practice, law practice and management of a law firm;
2. To assist lawyers incorporate the use of computer technology in the adversary process;
3. To help lawyers and law firms keep abreast of the developments in technology and use of computers in the management of a law firm and law practice;
4. To generally promote the effective management of a law firm or law practice;
5. To generally promote and further the interest of the profession within the field of law office technology and management.
S1.3 Principal Office
The principal office of this section shall be maintained in the offices of the Tennessee Bar Association.
S1.4 Fiscal Year
The fiscal year of this section shall coincide with that of the Tennessee Bar Association.
Any member in good standing with the Tennessee Bar Association shall, upon request to the treasurer of the Tennessee Bar Association, be enrolled as a member of the section by the payment of the annual section dues. The term of membership in the section shall be for a period of one year.
Members so enrolled and whose dues are paid pursuant to the provisions of this Article shall constitute membership in the section.
Dues for membership in the section shall be initially set at $25 per year, payable upon enrollment to the TBA at its headquarters in Nashville, and thereafter, annual dues shall be paid in advance and
are payable on the first day of July of each year for the 12-month period beginning on that date.
Any member of the section whose annual dues shall be more than six (6) months past due shall thereupon cease to be a member of the section.
A board of this section is authorized to establish or to empower the chair of this section to establish such committees as she/he may deem necessary and desirable to promote effectively the activities of this section.
S4.1 Annual Meeting
The annual meeting of the section shall be held in conjunction with the annual meeting of the Tennessee Bar Association.
The members of the section present at any meeting shall constitute a quorum for the transaction of business.
S4.3 Controlling Vote
Action of the section shall be by majority vote of the members present.
Among the business to be transacted at the annual meeting by the membership shall be the election of officers and board
S4.5 Special Meetings
A special meeting of the membership of the section may be called by the chair with approval of the board of governors of the section and at such time and place as the board may determine.
The board of this section (board) shall manage the affairs of the section.
The board shall be composed of the following persons:
1. The officers;
2. The immediate past-chair:
3. Twelve governors to be elected by members of the section as provided by Article VIII below; and
4. A liaison appointed by the Tennessee Bar Association's Young Lawyers Division from among its members, shall serve a term of one year.
S5.3 Controlling Vote
Action of the board shall be by majority vote. Members of the board, when personally present at a meeting, shall vote in person, and when absent, may communicate their vote in writing on any proposition to the secretary/treasurer, and have it counted with the same effect as if cast personally at such meeting.
The board shall meet at least twice a year (with one meeting to coincide with the annual meeting of the section) and, may meet at such additional times as called by the chair upon written notice.
S5.5 Poll of Board
A meeting is not essential for action by the board, provided that a response is sought from all members of the board. A chair may, upon written request of three members of the board, submit or cause to be submitted in writing to each member of the board, any proposition upon which the board may be authorized to act. The members of the board may vote upon such proposition so submitted by communicating their vote orally or in writing to the secretary/treasurer, who shall record the same upon the minutes. The adoption of any proposition submitted to the board shall require an affirmative vote of the majority of the members of the board.
S5.6 Executive Committee
There shall be an executive committee, which shall consist of the officers and the immediate past-chair, who shall have full authority to act for the section at all times between meetings of the board.
The board may direct that a matter be submitted to the members of the section for a vote by mail. Such action shall be effected by a majority of the votes received in accordance with the rules fixed by the lower board and as conducted and certified by the secretary/treasurer.
The officers of the section shall be the chair, the vice chair (who shall also be the chair-elect after the first initial election to be held at the annual meeting in 1996), and the secretary/treasurer.
The chair, or the vice chair in the absence of the chair, shall:
1. Preside at all meetings of the section and vote for the board;
2. Formulate and present at the each annual meeting of the Tennessee Bar Association a report of the work of the section for the then closing year;
3. Appoint all committee chairs and committee members of the section who are to hold office during the chair's term; and
4. Plan for and supervise the section during his or her term of office, subject to the approval of the board.
S6.3 Vice Chair
The vice chair shall aid the chair in the performance of the latter's responsibility in such a manner and to such an extent as the chair may designate.
The secretary/treasurer shall:
1. Be the custodian of all books, papers, documents and other property of the section;
2. Keep a true record of the proceedings of all meetings of the section and of the board;
3. Keep an accurate record of all moneys appropriated and expended for the use of the section, and shall keep counsel duly informed of the section's account balance; and
4. To the extent necessary, utilize the executive director and director of sections in assisting him/her in performing his/her
S7.1 Elective Offices
At each annual meeting of the section, the membership shall elect:
1. A vice chair to serve a term of two years. The vice chair shall automatically succeed to the office of chair the following year. At
the initial annual election of the section in June 1996, a chair shall also be elected to serve a term of two years;
2. The secretary/treasurer to serve a term of two years; and
3. The four board representatives from each of the three grand divisions of the state. The board representatives shall be elected
from the grand division in which the annual meeting is held. Each of them shall serve for a term of three years.
A nominee for any elected position must be a member of the Tennessee Bar Association and of the section at the time of his or her election. No person who has served a full term as chair or vice chair shall be eligible for re-election to said position for a period of three years following the expiration of his or her term in said position. No board members may serve more than two successive terms of office.
The chair may appoint a Nominating Committee which shall make and report to the section nominations for such offices and positions as are scheduled to be filled at the annual meeting. Nominations shall also be permitted from the floor.
Each position to be filled by election shall be voted upon separately. Elections shall be by a majority of the votes cast.
If any office or position, other than that of chair, shall become vacant during the period between the annual meeting of the section,
the officer position shall be filled by the board until the next annual meeting of the section.
S7.6 Initial Members of the Board
The initial set of officers in the section shall be elected by the Board of Governors of the Tennessee Bar Association to serve until the
annual meeting of the Tennessee Bar Association in June 1996. The initial set of board representatives shall be elected by the majority of those present at the initial meeting of the section, to serve until the annual meeting in June 1996. Elections will be held at the annual meeting in 1995 to fill the fourth board position available from each grand division of the state (three additional board members from east, middle and west Tennessee).
Adoption of the Amendment of Bylaws
S8.1 Adoption of Bylaws
Adoption of bylaws shall become effective upon their approval by the Board of Governors of the Tennessee Bar Association.
These bylaws shall be amended at any annual meeting of the section present and voting. Any amendment so adopted shall become effective only to the extent that it is not inconsistent with the Bylaws of the Tennessee Bar Association.