HOW TO: Manage users - Articles

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Posted by: Landry Butler on Feb 23, 2012

1. As administrator for the group, you have the ability to manage who is in and who is not in the group. For some groups, such as committees or boards, you would manually enter those in the group. For others, such as YLD, membership is calculated from the member database and automatically generated. Even for these groups, however, you can add or remove members.

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2. You also have the ability to create leadership titles for group members and assign those titles to individual members. Those selected will then be used to generate leadership pages on the website and can be exported for other uses.

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3. To add, remove or assign leadership titles, click on the Manage Users link at the bottom right side of the group’s main page.

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4. To add members click on the add members tab at the top of the page and enter their six-digit bpr numbers in the form. Multiple bpr numbers can be added, each separated by a comma. Click on the Add users button at the bottom to save this.

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5. Once you have the membership list set, you can add leadership titles to members by select the “member titles” tab at the top. This provides a list of bpr numbers for those in the group (for a large group such as the YLD, it may take a minute to load all members). You will need a list of your leadership with names, titles and bpr numbers. The easiest way to match them up is to go to the web page and use the search function (command F) and type or paste in the bpr of one of your leaders. The web page should go to that member number and you can choose the appropriate title from the drop down listing. Repeat this process for each officer.

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6. When you have completed this process, click on the save button at the bottom of the page.

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7. If you have a title that is not in the drop down listing, you can add it. Go back to the group’s main page and choose the “manage titles” tab at the top of the page. This gives you a list of titles for this group that have already been entered. You can modify or delete existing titles or add a new title by clicking on the appropriate links. Once complete, click on the save button at the bottom of the page to save your changes. You can then go back to the manage members page to add the new title to a member.

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8. Because of a bug in the system, you may find that members you have added do not show up in the group member listing. To fix this, just go to the “member titles” tab, click on it, then scroll to the bottom and click save. This should update the list with all the members.